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What is “Calibration”? Which instruments and equipment must be calibrated, and how often?

A complete explanation of the regulatory basis, Drew Tang’s recommendations and risk alerts. The original material dates from 2025; read it alongside the latest official requirements.

Original guide, 2025 edition: These FAQs are provided for topic-based reference and have not all been individually checked against current rules. Please confirm fees, personnel, renewal, changes and product requirements against the professional in-depth guide for the relevant licence type and the official requirements in force at the time.

Drug Office, Department of Health Chinese Medicines Board

Q326 · Category G: Quality management and compliance systems (Q301–Q350)
Calibration is the process of comparing the reading of a measuring instrument, such as a thermometer, hygrometer or weighing scale, with a recognised, more accurate standard traceable to international or national standards, in order to determine and record its accuracy. If a deviation beyond the acceptable range is found, the instrument must be adjusted or replaced. In the wholesale of medicines, all instruments used to monitor and control critical parameters that affect medicine quality must be calibrated regularly. These include all probes used to monitor temperature and humidity in warehouses and refrigerators, temperature loggers used in cold-chain transport, and electronic scales used to weigh medicines. Calibration ensures that the data on which you rely to make quality decisions is accurate and reliable.

📘 Regulatory basis

The Good Distribution Practice (GDP) for Medicinal Products expressly requires all critical equipment used to monitor storage conditions to be calibrated in accordance with established procedures. Calibration activities must be recorded, and the calibration status must be clearly identifiable (for example, by means of a calibration label).

📗 Drew Tang's recommendations

We strongly recommend engaging a qualified third-party professional calibration organisation, such as one accredited under the Hong Kong Laboratory Accreditation Scheme (HOKLAS), to carry out calibration. It can provide traceable calibration certificates, which are the strongest evidence of compliance. The calibration frequency should be determined based on a risk assessment, the manufacturer's recommendations and the stability of the instrument, but temperature and humidity probes are usually calibrated at least once a year. Keep all calibration certificates and attach a label to each instrument showing the date of its next calibration.

📕 Risk notice

Data generated using instruments that have not been calibrated or are overdue for calibration is invalid. For example, if all temperature records in your warehouse come from an uncalibrated probe, none of your temperature control measures are supported by evidence. This is a basic but serious deficiency during a regulatory inspection, and inspectors will immediately question the authenticity of all related records.

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